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Time lost searching
Finding the latest insurance certificate in email threads, folders or someone else's spreadsheet.
For main contractors managing 10–100 subcontractors
Know what's missing before it becomes a problem.
Keep subcontractor insurance, certificates and expiry dates in one clear view — without chasing spreadsheets and old email threads.
✓ No sales pitch✓ No commitment to join✓ Built with your input
Document overview
Illustrative product concept
Subcontractors
18
Expiring soon
04
Missing
03
Needs attention
Sample dataCompanyDocumentStatus
Northside ElectricalLiability insuranceExpiring
Apex ScaffoldingTraining certificateMissing
Brightline PlumbingRisk assessmentValid
✓ A simple view of what needs attention — without digging through folders.
The everyday headache
The document is somewhere. But where?
When subcontractor records live across inboxes, shared drives and spreadsheets, a simple check can turn into a round of chasing.
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Renewals caught too late
Expiry dates are easy to miss when nobody owns a reliable, up-to-date list.
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Repeated follow-ups
Remembering who still owes a document, then writing the same request again from scratch.
A simpler workflow
One place to see what needs attention.
SubDoc Tracker is being shaped as a lightweight document register for teams that coordinate subcontractors — not another complex construction management platform.
1
Set the required documents per subcontractor
See at a glance which documents are required, received or still missing.
2
Send a request link — they upload, no account needed
Your subcontractor gets one link, uploads the document and adds the expiry date. Nothing for them to install or log in to.
3
Get reminded before anything expires
Both you and the subcontractor are reminded ahead of the renewal date, so the chasing happens automatically.
Product note: SubDoc Tracker is at discovery / early-access stage. The steps above describe the intended direction, not features already available in a live product.
The aim
Fewer surprises. Less chasing. A clearer picture.
Missing documentsEasy to spot
Upcoming expiriesVisible early
Chasing subcontractorsDone for you
Who it's for
Built for teams that outgrew the spreadsheet — but not for enterprise software.
A good fit if you…
- ✓ Are a main contractor coordinating roughly 10–100 subcontractors
- ✓ Track documents in spreadsheets, email and shared folders today
- ✓ Need to show a client, auditor or principal designer that everything is in order
- ✓ Have one or two people who end up doing all the chasing
Probably not for you if…
- — You already run subcontractor compliance in a full construction platform and it works well
- — You only work with two or three regular subcontractors
- — You need a full accreditation or pre-qualification scheme rather than a register
AM
Who's behind this
Hi, I'm Akis.
I'm a software developer based in Cyprus, building web applications since 2013. I'm talking to contractors in the UK and the UAE to understand how subcontractor documents are handled today — before writing the product, not after.
If you'd rather talk than fill in a form, book 15 minutes. Cyprus is two hours ahead of London and one hour behind Dubai.
Join the early-access list
Tell us how your team handles documents today.
Five quick fields — under a minute. It helps us prioritise the right features and invite relevant teams to test early versions.
✓ Early access — hear when a test version is ready.
✓ Short call — 15 minutes about how you work today.
✓ Design partner — review early concepts and help decide what gets built first. No commitment to adopt.
Please do not submit actual certificates, identity documents or other sensitive files through this form.
For hands-on teams
Want to help design the right solution?
Design partners share how they work today, review early concepts and help prioritise what gets built first. No commitment to adopt the product.